Volunteer Positions
Parents or Guardians of students at Beaux Esprits are required to volunteer in either a Board position or Parent Duty for the year. To ensure participation one post dated cheque in the amount of $50, dated December 1, 2023 is required. This amount will be returned when duties are fulfilled.
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These positions need to be filled during the Registration Night/Annual General Meeting; they do not require experience, just enthusiasm. Meetings are once a month. Detailed position descriptions are available at the Open House or upon request. Parents who volunteer for the board do not need to attend a Toy Wash.
For the 2023/2024 school year, three key roles must be filled on the board (Chairperson, Treasurer, and Fundraiser/Casino Chair). If these positions are not filled by the June 2023 Annual General Meeting, the preschool will not be able to run in 2023/2024.
KEY ROLES (must be filled for playschool to operate)
Chairperson (FILLED 2023/2024)
Treasurer (FILLED 2023/2024)
Responsible for the financial responsibilities of the school, including running payroll, reporting to Revenue Canada, paying bills, doing the banking and filing the Registered Charity returns, etc.
Fundraiser/Casino Chair (VACANT 2023/2024)
Co-ordinates the Casino in Casino years and Chairs the event planning committee to plan an execute the fundraising event on non-casino years.
Registrar (VACANT 2023/2024)
The main contact person for prospective parents. Deals with registration of children and any issues in that regard. Is responsible for organizing and running the Open House.
NON KEY ROLES (Nice to have, but not needed to operate playschool)
Co-Registrar (VACANT 2023/2024)
Assist the Registrar with the registration process and tracking of/management of registered children's information throughout the year.
Parent Duty Coordinator (VACANT 2023/2024)
Liaison between parents, teachers and the board with regard to parent duties.
Co-Treasurer (VACANT 2023/2024)
Assist the Treasurer with the financial responsibilities of the school, including running payroll, reporting to Revenue Canada, paying bills, doing the banking and filing the Registered Charity returns, etc.
Advertising Coordinator (VACANT 2023/2024)
Keeps the Facebook Page and Group up to date with news of school events, organizes a small amount of advertising with west end Community Leagues and family publications and organizes/coordinates the posting of the Schools Portable sign when needed.
Secretary (VACANT 2023/2024)
Takes minutes at monthly Board meetings.
The full description and requirements of all these positions will be available at the registration night/general meeting or upon request. It is crucial to the proper running of the school that parents do their part and fulfill the duties they sign up for.
Parent Helper Days (Rotating parent volunteers - required by each family)
- Assist the teacher during circle time
- Help all children complete their craft
- Assist the teacher in taking the children to the bathroom
- After snack clear the tables, spray and wipe the tables and chairs
- Sweep and spot wash the floor as necessary
- Assist the teacher to set up for the next day
Playdoh (Rotating parent role)
Each family will be asked to make or provide playdough for the classroom once a year. The teacher will advise when it is your turn!
- Financial auditors (two parents)
Review the previous year’s financial statements, ensuring all expenditures are backed up with receipts, and reviewing board meeting minutes from the previous school year. Sign off that all financials have been reviewed and are accounted for.
- Website Manager/Facebook (one parent)
Responsible for maintenance and upkeep of the website and Facebook content throughout the school year and will extend through the summer until the next AGM. The Board or teacher will advise on any posting updates that are required on the website and/or Facebook. Helps the Board with promotion of the playschool online. Provides technical support for playschool emails and online registration as needed.
- Sweeping and Mopping (Rotating parent role)
Come in after class to sweep and mop the entire classroom. Teacher will schedule dates based on parent volunteer availability in the classroom to complete this
Other nice to have roles filled:
Handy Person
Periodically fix or help with light carpentry or other equipment reparation as determined by the teachers.
Craft Preparation
Assist in preparing crafts for upcoming classroom projects as instructed by the teachers. Requests for help typically occur once a month. This is a job that is completed at home.
Laundry
Laundering towels and dish clothes from the playschool monthly. This is a job that is completed at home.
Sewing
Periodically mend and sew basic items as requested by the playschool. Examples in the past have included sewing curtains and cloth bags and mending or shotening dress up clothes.
Toy Wash Coordinator
The toy wash coordinator is responsible for supervising and participatingtoy washes, including reminder phone calls to participating parents, set up of required tools for the toy wash and taking home the used linens and washing them.
Fundraising Committee
Parents will assist the Fundraiser and Assistant Fundraiser Board Members with the year's fundraiser.
Computer/Technical Support
Parent will assist the teachers with any technical issues they may encounter surrounding their computer, internet and email, as needed.
Carpet Cleaner
Parent will be asked to come into the classroom twice a year after school hours (during Christmas break and before the final toy wash) to clean the circle time carpet.
Blue Bag
Parent will be periodically asked to bring home the blue bag for recycling with their home garbage collection.
Bottle Recycling
Parent will be asked to bring bottles to the depot and return the deposit money to the teachers.